SAP Financial Customer and Vendor Accounts

SAP Financial Customer and Vendor Accounts needs to know about the end result of the gross sales and distribution division additionally stays in touch with a customer and has to know specific information about this customer, a gross sales area section may be created for every customer.Any sales area which wants to do enterprise with a buyer has to create a sales space phase first.The sales space section accommodates sales space specific data.An entire buyer account consists of the next three segments as normal data on the shopper stage,company code phase and sales area section.Normally at a minimal, the gross sales area segment of the gross sales space which is assigned to the corporate code must be created. Be aware: There may be other sales areas doing business with the client as well.The account number is assigned to the customer on the client level. This ensures that the account number for a customer is the same for all company codes and sales areas.

The system offers separate functions for maintaining customer grasp data depending on the requirements of your organization. They can be maintained centrally for all areas or separately for Financial Accounting and Gross sales and Distribution.For the rest of this course we'll focus just on the FI-facet of the client grasp record.When implementing both Accounts Receivable and Gross sales and Distribution, members of each of these implementation teams must work together to decide find out how to configure customer master records and who can be liable for their maintenance.If you would like to change or show an account, you'll give you the chance to go straight to each page by choosing it on the preliminary show screen.

Necessary fields are:

1. Search time period: ought to be filled with a short version of the vendor name in retaining with company rules/desires. New to 4.6 is an extra search field.
2. Group key: Prospects or distributors who belong to one corporate group could be bundled together by a consumer-defined group key. This group key can be utilized for operating reviews, transaction processing or for match codes.
3. Accounting clerk: The accounting clerk's name has to be saved below an ID and this ID may be entered in the customer/vendor master file of the account he or she is accountable for. The accounting clerk's name is then printed on correspondence and his ID is used to type dunning and cost proposal lists.

Explanatory texts could be entered in each segment.Line merchandise show and open item management are at all times preset to “on” for every buyer/vendor account.New buyer and vendor grasp data may additionally be created as regards to an existing grasp record. Only non-buyer/ vendor specific information is copied from the reference account into the new account, i.e. no handle data, etc. Copied information ought to be checked and adjusted, if vital,earlier than saving the record. It is a good suggestion to create a template account for every account group.

The account group is used to control the fields displayed on the grasp record. For example, to make positive that all correspondence has complete tackle information, alter the sector standing so that every one deal with fields are marked as “required entry”.When creating buyer/vendor master data, the account group is entered on the preliminary create screen. In monetary accounting, as quickly as the shopper/vendor account is created, its account group cannot be changed. Nevertheless, when utilizing companion capabilities in sales and distribution, in some circumstances the account group will be modified from, for instance, an ordering handle to a ship-to address.

There are separate number ranges for customer and vendor accounts. The range of doable account numbers is split into smaller quantity ranges. Quantity ranges will not be allowed to overlap.For every number range you'll find a way to set whether or not the numbering will in all probability be internally or externally assigned.Inside quantity project means that the numbers are assigned by R/3 in sequential order. With exterior number project, the numbers are entered manually by the consumer creating the master record. External numbers might be alphanumeric.With inner numbering for a new account the system always assigns the subsequent quantity accessible in the range. Due to this fact, it will possibly display the “present number” which informs you what number of numbers are still left inside a given quantity range.With exterior numbering, the user chooses the account number. Numbers don't have to be assigned in sequence; subsequently, a present quantity cannot be displayed.Each quantity vary could be assigned to one or more account groups.

Control of Field Status

The format of buyer/vendor grasp data screens can be affected by a quantity of elements :

1. Account group control : Often the sector status is managed only by the account group. This fashion all accounts of 1 account group could have the identical screen layout.
2. Transaction dependent management : If desired, the sector status can even rely upon the grasp knowledge transaction “Create”, “Change”, and “Show”. The transaction dependent subject status must be set on “show” for the transaction “change” if the sector shouldn't be modified after creation, e.g. the discipline “reconciliation account”.
3. Firm code dependent control : The sphere status will also be managed per company code. Fields which aren't used in one company code could be suppressed while they're entry fields in others.
4. Subject status definitions of account teams, the transaction, and firm code are mixed and the one which has highest priority is used.
5. Fields which are accessed with the transaction “display” are at all times either displayed or suppressed since you cannot make an entry in a show transaction.
6. If you do not want to use transaction dependent or company code dependent area status control, set all area standing definitions as elective entry since this has the bottom priority and will subsequently not conflict with the account group management

When utilizing MM and/or SD, clients and distributors must be maintained for all modules. It is best to create buyer/vendor grasp records centrally to guarantee that they're set up correctly.Nonetheless, in some circumstances, MM/SD creates their segments of the master document after which FI creates their segments of the master record. In this case, there is the chance of making incomplete or duplicate master records. To search out and correct these incomplete accounts, you presumably can run report RFDKAG00,Customer Master Knowledge Comparability, or RFKKAG00, Vendor Grasp Data Comparison, and make the mandatory corrections.Creation of duplicate accounts may be prevented by using the match code before creating a new account and switching on automatic duplication verify.

If a customer can additionally be a vendor, or vice versa, the payment and the dunning program can clear open gadgets against each other. Open objects of the assigned account may additionally be displayed on the line merchandise show and the open merchandise selection screen.To use this clearing, the next steps should be taken are:

1. The vendor account quantity should be entered into the client account and the client account number should be entered into the seller account
2. Every firm code can resolve separately whether it needs to clear a customer with a vendor. If clearing is for use, the sphere ”Clrg with vend.” in the buyer account must be marked and vice versa.

At the consumer and company code stage, an alternate payer/payee can be entered. The input into the firm code phase has higher precedence than at the shopper level.There are several options to make use of this performance inside the master record. If you select the “Particular person specification” area, during bill entry, you can enter particular person payee/payer info on a buyer/vendor that's not created in R/3. If the alternative payee/payer is an current customer or vendor, the seller/buyer quantity(s) might be entered on the master record as a permitted payee/payer. During bill entry, one of these payer(s)/payee(s) could be chosen utilizing match codes.If an alternative payer is entered, the money to clear the due open objects of the account is collected from the choice payer.If an alternative payee is entered, the cash the company has to pay to clear the items due is distributed or transferred to the choice payee.

You now can have one individual making adjustments to a customer or vendor while another particular person is liable for validating the adjustments, usually for essential buyer/vendor changes.First you must define the fields for twin management within the customer/vendor grasp data within the IMG.In the occasion you outline a discipline in the customer/vendor master file as “sensitive”, the corresponding customer/vendor is blocked for fee if the entry is changed. The block is removed when a second particular person with authorization checks the change and confirms or rejects it.The confirmation for the modifications will be made for a single customer/vendor or you will get a list.

This list may be restricted by:

1. Buyer/Vendor
2. Firm code
3. Accounts not yet confirmed
4. Accounts refused
5. Accounts to be confirmed by me.

Customers in some industries place orders domestically (i.e. through their branches), but pay invoices centrally (from headquarters). This can be reflected in R/three through head office and department accounts .All objects posted to a department are mechanically transferred to the top office account. Usually, it is the head office which is dunned and has to pay or must be paid. But when the sphere “decentralized processing” is marked within the head office grasp document, the department account is used by the dunning and fee programs instead.

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