SAP Controlling Sechedule Manager

The Schedule Manager simplifies the period-end closing process. The Schedule Manager is a cross application tool for functions that are performed periodically. The Schedule Manager provides the following basic functions: 

Definition and scheduling of the processing steps
ŸMonitoring jobs and checking the results
ŸEfficient error rectification
The Schedule Manager can also be used independently of the Product Cost by Period and Product Cost by Order components.The scheduler enables you to schedule your tasks in a tree structure and have them executed at a particular time by dragging them into a daily overview.The flow definition links the single functions together. You can schedule a flow definition as a task in the scheduler. SAP supplies standard flow definitions that you can adapt to meet your particular requirements.

The job monitor enables you to monitor the scheduled tasks during and after processing.The multilevel worklist is available for: Product cost collectors, production orders, process orders, cost object hierarchies, general cost objects , internal orders, and WBS elements. The selection scope is determined only once and applies to all processing steps. The worklist includes all objects in the selection scope for which processing in  the current processing step is both allowed and necessary. The selection scope therefore corresponds to the maximum scope of the worklist. Restrictions on the selection scope can be specified for individual processing steps. These restrictions are normally specified in the selection profiles that are defined  when the report variant is created.

The processing steps are executed in the sequence specified in the flow definition in the scheduler.  processing status is shown in the worklist for each object and processing step. The processing status indicates whether the object can be processed in the next processing step. A given processing step contains only the objects that can be processed in that step based on the processing status of the previous step. Dependencies between objects are interpreted as user-specific for each processing step. For example, in order to process a given object in a given step, the system may have to process additional objects. The system automatically takes such dependencies into account. You do not have to make any additional settings.

Advantages of Sechedule manager

The multilevel worklist reduces the time required to process sequences of processing steps

 Manual interaction after completion of a job is not necessary. This interaction now takes place after execution of a sequence of processing steps that comprises multiple jobs.

With the multilevel worklist, processing steps are only repeated for the objects that actually had errors.Ÿ CPU time is reduced because objects are selected only once for an entire processing step sequence rather than for each processing step. The objects are selected before the first processing step is performed. Performance is particularly improved with complex structures that involve dependencies between objects .

Job scheduling and monitoring is usually the responsibility of the data processing department.However, the data processing department is not necessarily responsible for correcting the errors listed in the error logs. The multilevel worklist enables you to directly notify the employees responsible for correcting the faulty objects. This notification is made in mails that are sent automatically on the basis of the workflow.

Task List

In the task list, you define the arrangement of tasks that are performed in each period and possibly by multiple users. You can define programs for periodic background processin g or programs for online processing.You can attach Microsoft Office documents that are required for processing a particular task directly to the task. You can also create simple texts as documentation for a task.The daily overview shows the upcoming and completed tasks of the day. From the daily overview, you can access detailed information on a task. 

With the Schedule Manager, you can create a structured view of the tasks to be performed. The tasks can be performed by period and by more than one user. You can use a number of different task types in the task list: 

  1. Background job chains (= flow definition)
  2. Individual background jobs (= program with variant)
  3. ŸOnline programs and transactions
  4. Notes as placeholders to describe a task that is not processed in the SAP System.

The flow definition consists of individual flow steps. These steps include scheduling programs with variants as jobs in the SAP System, and user interactions that send users information in mails.User-specific requirements regarding the interface of the flow definition can be realized with workflow profiles. If required, such profiles can be created and supplied with the support of the project team. To enable individual processes to be available as flow steps, a report program is required that feeds the processing parameters and has an ergonomic interface. 

Job Monitor

The job monitor provides you with all information on an active or finished job that was planned in the scheduler. To determine the status of currently running jobs, you can repeat the database selection. If you only want to see jobs of a certain status, you can hide all other jobs. The monitor is divided into three areas:

ŸStructure tree: The selection area shows you the workflows arranged in chronological order and the jobs that were run within a particular time period. You receive information on the status of the jobs, the runtime, and the update level. For detailed information on a job, double -click on the desired entry in the structure tree. Use the right mouse key to see the different functions that are available for this job, such as restarting a report program or accessing the monitor for the multilevel worklist.

ŸDetail view of a job: In the overview area, you can double -click on a job to display more detailed information: Spool list (display of batch spool list(s)), job log ,extract
Message list: If messages were issued for a job and saved, the system displays them in the detail area.

Work List Monitor

You can view the processed objects in the monitor of the worklists. The system indicates the processing status for each object and processing step.

The object list and the message list provide you with the necessary information on any errors that occurred during processing. You can: 

  1. Analyze the errors
  2. Correct the errors
  3. ŸSet a manual processing status that tells the system that the error is negligible and the object can continue to be processed.
  4. ŸSet a manual processing status that tells the system that objects processed without errors should nevertheless be processed again .
Once you have processed all objects in the monitor, you start the processing again. Only the objects that had errors  are processed.

The Schedule Manager simplifies the period-end closing process.The multilevel worklist of the Schedule  Manager enables efficient error analysis.The multilevel worklist significantly improves performance in the period-end closing process. Flow definitions are a prerequisite for the use of the multilevel worklist.

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