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SAP Profit Center Value Flow Balance Sheet Items

Profit Center Derivation Balance Sheet Items

The system determines the profit center to which balance sheet accounts are assigned as follows : 

Receivables are divided according to the corresponding revenue line items and assigned to the profit centers. Payables are posted to the profit center of the material ordered for purchases orders to stock, and to that of the account assignment for purchase orders to account assignment objects. Ÿ The assignment of material stocks and assets is based on the assignment made in the master record.

CŸhanges to work in process are assigned to profit centers via the corresponding order or project. For valuated s ales order stock, the assignment is taken from the assignment of the corresponding sales order item or the WBS element. Because postings for down payments do not reference an invoice, it is not possible to automatically assign the down payment to profit centers. However, you can assign them manually.




Balance Sheet Items in PCA

The following balance sheet items can be transferred online in real-time:

Ÿmaterial stocks
Ÿassets
Ÿwork in process
You first need to enter the accounts you want to transfer to Profit Center Accounting in the Customizing transaction for balance sheet and profit and loss accounts. In addition, you need to run each program once to create the opening balance from the source application After you have created the opening balance, the system always transfers the difference between the new balance and the previous balance. At the end of the year, you need to carry forward the balances for the balance sheet items that were posted in real-time to Profit Center Accounting.

If you run a manual transfer, the system overwrites any corresponding data that was already transferred to Profit Center Accounting. For example, if certain material stocks have already been transferred in real-time and you want to run a periodic transfer for the same period, the system first deletes the data that was already transferred. When this happens, you lose the information on the inventory posting documents for each transaction. The periodic transfer programs only create one posting per object that contains the difference to the previous balance.


Value Flow from Asset Management

Periodic Transfer: You need to have Asset Accounting (FI-AA) active in your R/3 System before you can transfer asset portfolios to Profit Center Accounting. Assets are assigned to profit centers indirectly via their assignment to an internal order or cost center. The program transfers the acquisition and production costs as well as accumulated depreciation.
The transfer takes place in connection with your period closing activities in Asset Accounting. The program transfers only posted depreciation, and can only be executed after the posting run is completed in Asset Accounting.Assets are assigned to profit centers indirectly via their assignment to an internal order or cost center.The program transfers the acquisition and production costs as well as accumulated depreciation.

You can transfer the assets as often as you like, since previously transferred data is deleted each time you run the transfer. However, note that have transferred stocks in real-time in the same month, you will lose the stock posting documents that were created during those transfers.To set up the real-time transfer, proceed as follows: 

Enter the cost elements that you want to transfer to Profit Center Accounting in the Customizing transaction for additional balance sheet and profit and loss accounts.
ŸCreate the opening balance for assets by executing the transfer program.




Value Flow Accounts Receivable / Payable

Before you can transfer payables and receivables, you first need to calculate the payables and receivables to be split in Financial Accounting. In this step, the payables and receivables are broken down according to profit center and business area based on sales order line item assignments. Within PCA you can transfer the data to Profit Center Accounting. You receive a list of all the company codes in the current controlling area. Select the desired company codes and choose the periods you want to transfer. The payables and receivables are posted to Profit Center Accounting in the reconciliation accounts in the general ledger. No Financial Accounting documents are created in the process.If you choose line items, the system creates a line item for each customer and vendor in Profit Center Accounting.

The system displays an error log when processing is finished. You can analyze the posted data using standard reports in Profit Center Accounting. The reports show the closing balance for the selected period.The program first transfers the closing balance of open payables and receivables. It also finds the closing balance for the previous period and posts this with a negative sign. Consequently, the summary records in each period contain the movements in the payables and receivables, as is usually the case in Financial Accounting.






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