MySAP CRM and E Procurement Architecture and Overview

Gross sales: Companies Mobile gross sales is the scenario designed for supporting the gross sales power activities, as nicely as different firm staff linked with those promoting activities. In these types of eventualities, it's common that customers work in offline mode utilizing moveable computers or PDAs (personal information assistants).

Each mobile gadget has its personal software to carry out tasks similar to activities, opportunities, promotions, campaigns, and so forth, apart from having all the data about prospects, contacts, merchandise, and catalogs. The appliance is unique in content material for each of the mobile devices. The CRM middleware element is in charge of synchronizing and updating that information.

The person configuration of contents to be acquired for each of the mobile units is performed using a element often called Admin Console .It must be noticed that those replication rules which may be managed by the Admin Console are additionally stored in the CRM system.

The look and the user interface, as properly as the definition of latest business objects, is designed utilizing a element referred to as WorkBench Application Studio , and there are standard mechanisms for the distribution of latest releases or assist packages for the mobile units .

The CRM system contains the functionality and tools for managing the knowledge circulate, which maintains the status of that information for every of the cell devices. On this method, every time that a kind of devices is linked to the central CRM system, there's an trade of knowledge each methods, from the cellular system to the CRM system and the opposite manner around. The communication between the cell gadgets and the CRM middleware is carried out by another part generally identified as the Communication Station.


CIC is the commonest and traditional scenario within the CRM software world. It permits for the interaction of the business partners with the client info and assist middle, using all obtainable channels similar to phone, fax, mail, and so on.

mySAP CRM provides the integration of standard components from the Basis middleware akin to SAPphone and SAPconnect, which are answerable for providing the communication support that are initiated from inside or toward the outside.

SAPphone acts because the interface among the utility parts, the complicated CTI (Pc Telephony Integration) middleware, and the telephony elements for providing direct entry from cellphone methods and the CRM system. For the CTI interface to work with assure, the suppliers of CTI solutions should be licensed by SAP by means of the CSP (Complementary Software program Program).

The SAPconnect interface is used together with the SAP Enterprise Workflow to assist the complete e-mail process. SAPconnect directs the mail to the SAPOffice part as an integral part of the mySAP CRM. Depending on the recipient tackle and the Workflow definitions, the mail is directed to a predefined set of queues, and the sender can obtain a supply notification.

The contact center solution gives information administration instruments akin to an SDB (Resolution Database) and an IIA (Interactive Clever Agent). The SDB gives not only a construction of options, but in addition a search engine based mostly on fuzzy logic and an index compiler.

mySAP CRM Companies Features and Professional Profiles

Around the CRM world, there's a complete set of companies to cowl the design, constructing, implementation, and operation of both business processes and systems. Out there, there are four huge areas of CRM providers: utility consulting, techniques integrators, outsourcing, and training.

For those providers and tasks round CRM, SAP has built a selected ASAP for CRM primarily based on the AcceleratedSAP methodology through which it makes a distinction among 5 completely different consulting features in an effort to categorize the completely different activities or duties to be carried out in a CRM project.

mySAP E-Procurement

The umbrella of the mySAP e-procurement Cross-Business Answer, SAP consists of the procurement solutions that have jointly developed with Commerce- One in their SAPMarkets alliance. These e-procurement options are based on the Enterprise Buyer software program, which has two flavors: Desktop and Professional. Enterprise Purchaser Professional is the evolution of the SAP Business-to-Business Procurement (BBP) resolution.

There is not any such thing as a doubt about the want of an enterprise to buy goods or materials as part of its provide chain. Desirous about a Web-primarily based automation resolution for purchases-beginning with nonproduction materials and services-has change into the strategy of the supply-chain management.

BBP as Part of

When talking about BBP, you'll have the ability to think about one of the enterprise situations provided by solution. SAP BBP is the purchasing component of, offered as a Web-based e-procurement resolution that supports companies with the procurement of direct and indirect materials.With BBP you can map the whole procurement process, from creating a requirement protection request to the tip of the method, presenting the invoice. For the achievement of the different duties the user solely has to use a simple Web interface. The performance supplied by the SAP BBP solution is being incremented with the totally different product versions.

First Release BBP 1.0B

This release was prepared to offer an Internet answer to map the procurement process for oblique supplies (operating provides) and services. The method started with the creation of the requirement protection request and ended with the invoice or service entry sheet. Throughout the process, vendors and service suppliers entered the invoices or providers offered in SAP system through a browser and by connecting with the system.

The procurement technique of nonproduction supplies adjustments from the conventional way performed by a purchasing department. SAP BBP permits the employees to deal with procurement of products and companies by themselves.

All the employees can perform tasks from their desk like:

1. Seek for suitable products that meet their requirements in catalogs
2. Create a shopping basket and check requirement status
3. Enter the goods’ receipts for the materials
4. Approve the bill or service entry sheet

There are other roles within the procurement process. These roles are developed by completely different employees in the organization. In a very simple method, it's vital to suppose that BBP helps them to know which duties must be achieved by the totally different roles. The way to automate the flow of knowledge among the many different employees concerned in a procurement process is by the use of SAP Business Workflow. It helps finish users to know which duties are ready for a decision or a particular action (for instance, approval shopping basket action). Even in these earlier releases, BBP included some customary Workflows, like:

1. RCRs (Requirement Protection Requests). Workflow for one-step approval or no approval depending on conditions like quantity of procuring basket gadgets.

@ Service sheet entries. Workflow for one-step approval or no approval

Launch BBP 2.0B

It's necessary to take into account that offering a Web interface to the tip user that is strongly related with the ERP (Enterprise Resource Planner) system will not be sufficient to assist an e-solution for the procurement process. You may summarize the principle benefits of those releases in the following issues:

2. The SAP BBP software can run both independently or linked with the R/3 Material Administration system, allowing for extra flexibility.

3. Connectivity to a quantity of back-finish systems or cases (SAP R/3 or non-SAP programs) is permitted.

4. There are new function-based mostly situations in an effort to adapt to enterprise performance (for instance, accountant, administrator, vendor and bidder, employee, manager, part planner, skilled purchaser, items recipient, secretary). Users can have multiple role assigned to their person account. Position-based situations allow assigning different tasks to different users within the procurement process.

5. For example primarily based on position situation, skilled purchasers are supposed to process and full native purchase orders within the SAP BBP system. In addition, the skilled purchasers have the new perform of creating public or restricted bid invitations-in case bidders are identified-for goods and companies within the systems. The biddings acquired will be transformed in a reverse public sale, that's, consumers submit their wants for a product or service, and then suppliers bid to satisfy that need. By this process, the administrator consumer can present suppliers with a user account in order to go online to the BBP system and enter their bids.

6. Another functionality based mostly in role scenario is part planner. Plant upkeep orders that are created by the again-end PM (Product Grasp) module could be fulfilled by SAP BBP. It’s now capable of read the PM orders directly from the PM system, and the element planner is capable of seek for product or services by external catalog after which update the PM system on the again end.

7. As of release 2.0B, the one-step business in which you may give you the chance to integrate buying and gross sales in a single step is possible. For example, it’s attainable to send an XML message from the BBP system to the vendor when a buy order order is created, permitting the creation of a sales order in the provider system.

8. The SAP BBP supplies an OCI (open catalog interface) to work together with external catalogs reminiscent of Requisite.

9. It gives, as of release 2.0B, integration with the BW (Enterprise Information Warehouse).

Enterprise Buyer 2.0 and SAP BBP 2.0C

Previous releases coated solely MRO procurement. As of 2.0C, it's doable to procure direct materials using SAP BBP. You may contemplate now that it supports full integration with the company manufacturing planning process. Indeed, one of many new features is integration with SAP APO (Superior Planner and Optimizer) solution.

For catalog entry it gives a brand new XML interface for supporting codecs corresponding to Requisite, xCBL, and BMEcat. It’s also potential to go online to the system from mobile gadgets utilizing a WAP (Wi-fi Application Protocol) cellphone or a PDA with a WML (Wi-fi Markup Language) enabled browser.

From the architectural perspective, a SAP BBP utility might be hosted on a single enterprise SAP BBP system on a marketplace. The business features are utilized by one shopping for company to acquire items and companies from related vendors. The buying firm can have, as with all SAP BBP installations, its ERP in a SAP or non-SAP system.

Advantages of SAP BBP

When speaking about MRO procurement, think about that the processing prices for purchaser orders created by a purchasing division are similar, independently of the value of the products procured. So, as an example, the transaction value for our purchasing division must be lowered if employees were able to handle the procurement of workplace provides, which on the opposite hand was low-value items.

Nonetheless, MRO products are solely a small portion of the merchandise, companies, and materials wanted for the core business. The direct procurement process is tougher, sophisticated by supplier contracts, customized-made merchandise from uncooked supplies, and the necessity of a detailed specification for a product. So there is not any doubt that a Web-based mostly solution that helps each direct and oblique procurement will assist the group to improve its provide chain management.

The benefits that a BBP answer supplies buying organizations :

  1. Reduction of costs attributable to higher control over the provision chain as properly as the significant decrease of administration costs.
  2. Higher administration of suppliers enabling realtime integration.
  3. Faster and more efficient procurement process that permits users to shortly deploy the system in a self-service fashion.
  4. Higher pricing and conditions on account of the potential for comparing suppliers’ offerings, Internet biddings, and reverse auctions.
  5. Integration with plant maintenance, allowing users to quickly order material for repairs, as well as the utilization of automatic ordering.
  6. Additional enterprise possibilities for suppliers by method of the broadening of their potential buyer base by method of publishing and offering their products and services in on-line catalogs and marketplaces.


A number of the foremost business processes supported or included throughout the mySAP e-procurement solution, that is, performance included within the Enterprise Buyer software.

Procurement Course of

1. Customers go online to the SAP BBP. The initial screen for the procurement process appears with totally different possible functions relying on the function assigned to the user.

2. Create buying basket. Employees can create shopping baskets in numerous methods: by product selection in a catalog, by product quantity that exists in the SAP BBP and could be downloaded from the back-finish system,or even by a product description. Account task will be introduced when the purchasing basket is created or when the acquisition order or bill is generated.

3. Create shopping basket with limit. Staff or purchasers also can create a procuring basket with a value limit and a validity period. On this case you may enter confirmations, services, and invoices as a lot as this limit.

4. Approve shopping basket. Relying on the situations configured in the Workflows supplied by BBP, the shopping basket might have an approval. Relying on the amount of the buying basket, it has to be one step or two step approved.

5. Course of purchasing basket. Employees can process RFQs for which no backend document is created in order to change or delete procuring basket.

6. Examine status. Staff can verify status of buying basket and if, for instance, it isn't approved, change it based on comments and reroute approval flow.

7. Edit purchase order. Purchasers can edit or full the acquisition order if the employee has created an incomplete buying basket, for example no vendor specified.

8. Buy order output. The purchase order may be sent to the vendor by XML, EDI, mail, or fax.

9. Confirm items receipt or performance of service. Staff can take this motion when service or items have been delivered. This motion can even be carried out by a central group of workers and even the supplier, if he can log on to the BBP system.

10. Enter invoice. Staff and even vendors can introduce invoices within the BBP system. The bill may be subject to an approval Workflow. These invoices might be created regionally for purchase order within the BBP system or in the back-end system by method of the BBP.

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