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SAP Financial Master Data

SAP Financial Master Data defines the attributes of an order, together with organizational assignments.Much like value centers, you assign overhead orders to an organization code and a controlling area. To create enterprise space balances in Financial Accounting, you additionally need to define a business area within the order master record.To transfer values that have been posted to orders to a profit heart, you enter the profit heart within the order grasp data. All actual postings to the overhead order are transferred routinely to the profit center. If required, it's also potential to transfer plan values to revenue center planning.Should you assign an order to a work breakdown structure component (WBS ingredient), you presumably can monitor the worth of the order in the Challenge System (PS). As effectively as, you'll give you the chance to settle all orders assigned to the undertaking robotically throughout undertaking settlement. The remaining assignments are for info functions, meaning they can be evaluated in the inner order info system. This data doesn't influence the posting of plan or actual costs.

Screen Layouts

You can design your own display screen layouts for the order grasp information, and then assign the suitable structure to the order type. If you don't assign a layout for an order sort, all fields are displayed in the commonplace layout.The grasp information is displayed in up to five tab pages in a tab index. You may identify the tabs as required.The master knowledge fields are distributed among nine predefined group boxes. You can show or hide the fields within the group containers, and set them as “mandatory” or “Optionally available” entry fields.You possibly can distribute these group boxes among the tab pages and specify where they need to seem on the tab page.The brand new order layout with tab pages is barely obtainable for overhead, accrual, mannequin, and CO production orders (order categories 01, 02, 03 and 04).

Status Management

An order has its own life cycle, which begins if you create it and ends after you shut it. Throughout this time, different things happen to an order, for example, prices are deliberate, posted, and settled.Status administration informs you that a particular phase within the order life cycle has been reached and determines which enterprise transactions are valid for an order at any given time.The standard R/3 System includes 4 system status settings: Created, Released, Technically Complete, and Closed. The system status allows only certain business transactions, for example, you can not publish actual prices in the Created phase. Changing the status of an overhead order is itself a business transaction and is finished on the order grasp record.If the status settings in the standard system aren't detailed sufficient, you'll give you the option to create user-outlined standing indicators for further subdivisions. The system and person standing settings decide whether a enterprise transaction is valid. A status can:
  1. Allow a business transaction
  2. Permit a enterprise transaction with a warning
  3. Prohibit a enterprise transaction
For example, it's possible you'll want to change to a planning approval procedure for high worth orders earlier than they're released. The initial system standing of Created allows the release transaction. To restrict this,you might create as your preliminary consumer standing an Unapproved setting that prohibits releasing the order.A system/user standing combination of Created, Authorized would be required before the order may very effectively be launched and have actual prices posted to it.You can also define discipline choices, that are status-dependent, and authorizations in your consumer standing settings. The first means that you can management master data field maintenance in the course of the order life cycle. The second allows you to outline which customers are allowed to course of business transactions at completely different points within the life cycle.

User Status

You define user statuses and associated guidelines in a standing profile, then assign the profile to your order type.The standing profile allows you to Define the consumer statuses and Assign a sequence to your statuses.Outline an preliminary standing, which is automatically set when an order is created Determine that a person standing is robotically set through the execution of a enterprise transaction Permit or forbid particular transactions.The standing quantity assigns the sequence for the person statuses in a status profile . You'll have the opportunity to have solely one user standing with an lively standing number at a time. When you assign a standing quantity to a user standing,you also specify a lowest and highest standing quantity, which controls the subsequent consumer statuses. For example, if the present standing number is 20, and the best status number is 40, you may update the order standing to both 30 or 40, but to not 50. Defining a standing number for a person standing isn't required. A person status that doesn't have a status quantity can be activated or deactivated at any time, regardless of whether or not different user statuses are already active.


Order Groups

As in Price Middle Accounting, you can place overhead orders in hierarchical groups. You presumably can set up a structure using as many le vels as required. Order groups are useful for planning and settling prices,calculating overhead, and creating reports for any given combination of orders you define.Not like CO-OM-CCA, however, order groups are client-dependent. This means that you need to use an order group title solely once. You can not use the identical group title to create completely different group structures in different controlling areas. However, you'll have the opportunity to assign orders from any controlling space to an order group.The Create group with reference perform means that you can copy a group structure to a new group. The highest level group identify is created physically, and the hierarchy under this group is identical because the reference hierarchy. You presumably can then modify this new group as required.Order up upkeep also inc ludes the Copy group with suffix function. You probably can copy an current hierarchy and add a suffix to its teams to create an historic view of the group structure.You can then freeze the hierarchy with the suffix and make modifications to the present hierarchy to mirror your new grouping requirements.You presumably can assign an order to a quantity of groups, but there is no commonplace hierarchy n In the occasion you create or change teams of inside orders, then you can also assign a selection variant to an finish node. This gives you with a dynamic group, in which the contents can change. The system performance is best for teams if they do not have selection variants.

Event Based Posting

Orders are up to date by event-based mostly postings from totally different SAP R/3 utility components. The kinds of occasion-based postings for overhead orders are similar to these for price centers.In Monetary Accounting you'll give you the option to assign main value postings(comparable to for external companies and deliveries) to an overhead value order.In Materials Administration, goods receipts and items points could lead to primary value postings to an overhead order. If you enter a goods receipt for a buy order order that is assigned to an overhead order, the overhead order is routinely debited with actual costs (purchase order price items receipt amount). A items challenge which references an overhead order also leads to actual costs being posted mechanically to the order.

Controlling
  1. You enter funds reservations to file commitments in CO.
  2. Re posting capabilities allow you to submit major prices to an order. You'll find a way to put up secondary costs from a value middle to an order using direct activity allocations.
  3. You may report statistical key figures for use as the premise for allocations to your orders and for evaluation of your orders.
While you post actual costs you create Totals data and Line objects.A totals record summarizes all the prices posted to the order underneath a particular price element. Line gadgets include the doc rows created throughout posting, and document the individual posting transactions.To have the power to post precise costs to an order, the relevant business transactions have to be allowed by the order status.


Posting to True Status and statical Orders

Once you post actual prices to a real order, the true costs are collected there. You can also repost or settle the costs to different receivers as required. If the order is assigned to a revenue center within the grasp file, the precise costs are posted statistically to the profit heart for analysis purposes.You possibly can specify a value center once you put up precise prices to a real order. In this case, the cost heart receives a statistical posting of the particular costs. You proceed to handle the prices at order degree, but the associated fee information is immediately accessible at cost middle degree for analysis.Whenever you submit actual costs to a statistical order, the true costs are collected on a real cost collector, resembling a cost center. The prices are managed at price heart degree, however could additionally be analyzed in additional element at order level. Due to this fact, both the cost center and statistical order must be recognized on the enterprise transaction.To facilitate entry, you'll have the option to specify an Actual posted cost heart to a statistical order on the order master record. You may select certainly one of teh following:

The system all the time uses the assigned price center. If you manually enter a value heart, the system replaces it with the price center within the order grasp record.The system uses the assigned value middle only if no value center has been manually entered.

You use internal orders to observe costs based on actions and objects. Controlling costs with overhead orders provides a more detailed stage of cost administration than can be achieved with Value Heart Accounting or Value Element Accounting.The order master information includes organizational assignments akin to firm code, enterprise area, profit middle, and WBS element.The order type is a central management parameter in Customizing that is used to regulate quantity task, reference orders for copying, and knowledge for standing management. Status management determines which enterprise transactions are used at which times. Alongside predefined system statuses, you may create consumer status buildings to define different restrictions for legitimate enterprise transactions.

You possibly can process master knowledge for multiple order simultaneously. Substitution (consumer-decided alternative rules) helps massive-scale modifications to orders.Statistical orders help you put up costs concurrently to an order and a value center. The statistical posting to the order could also be used for reporting and evaluation purposes only.

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