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SAP Financial Dunning

SAP Financial Dunning has entering parameters in the dunning program offers information on the approach it has to run. The parameters of an previous dunning run may be referenced and the dates adjusted.The dunning run selects the accounts, examines them for overdue objects, checks in the occasion that they must be dunned, and assigns dunning ranges to them. All dunning information is stored in a dunning proposal.The dunning proposal may be edited, deleted and recreated as typically as essential until the dunning clerk is satisfied with the result.If desired, this step will be skipped and the dunning run may be followed straight by the printout of dunning notices.In a single step, dunning notices are printed and dunning data is up to date in the grasp information and related documents.

The dunning procedure controls how dunning is carried out. Each account which is meant to participate within the computerized dunning course of needs to have a dunning procedure.One-time-accounts even have a dunning process which is valid for all one-time customers.Many alternative dunning procedures could be outlined as necessary. The R/3-normal already contains some predefined dunning procedures which can serve as templates for other procedures.The dunning procedure can process commonplace and/or particular G/L transactions.

The principle dunning cost program configuration menu has push buttons for different areas. To be certain that the configuration is complete, we'll begin to work on dunning procedure overview.
Afterwards, we'll work from left to proper by means of every push button.The completely different areas will require minimal configuration changes if we copy an present dunning procedure and adapt only firm code particular configuration. The usual system accommodates some frequent dunning procedures and their corresponding forms.

You want to resolve at which intervals the accounts are to be dunned on your dunning procedure.During the dunning run, the System checks whether the run date is that this number of days since the date of the final dunning run. If this is not the case a new dunning notice can´t be created even when new objects have turn out to be overdue on this account or items would have changed their dunning level.The number of dunning levels represents the highest dunning level which is feasible in this procedure.The minimum days in arrears (account) are the times which at the very least one merchandise in this account should have - in some other case the account received´t be dunned, a dunning discover received´t be created.An item whose days in arrears are smaller or equivalent to the grace durations, is taken as not due for that dunning notice.If you want dunning curiosity to be calculated you have to enter an curiosity calculation indicator.

The number of days in arrears is defaulted by the System: it suggests the line merchandise grace period for the first dunning degree then the dunning interval in days are added to the times in arrears of the previous dunning level.You may specify per dunning level that curiosity is to be calculated.If you happen to set the indicator “always dun”, a dunning notice will nonetheless be printed even if no change (no item has reached another dunning level and no new item was included) has been made to the dunning proposal because the last dunning run.The items might be printed to give the client/vendor an summary of the whole account balance.You can enter numerous days if a cost deadline for payment of the overdue objects is to be entered in the dunning notice. The quantity is added to the date of problem of the dunning run and therefore gives the fee deadline.It´s doable to print a dunning notice in a authorized dunning process, though no additional account movements have occurred.

The dunning charge in dunning foreign money depends upon the dunning level. It can be printed on the dunning kinds by the means of word processing.The dunning cost may be both a hard and fast amount or a proportion of the dunned amount. When you have outlined a dunning charge in %, this precludes you from coming into a fixed dunning charge on the same time.On each dunning level you'll give you the chance to set a minimal quantity for the dunning charges.If the minimum quantity for overdue objects will not be reached in a dunning level, then the gadgets in this dunning degree are assigned to the subsequent lowest and the system checks whether or not a dunning discover can then be created on this dunning level.

If you have specified a minimum share charge, the amount threshold should also have been equaled or exceed.The structure of the shape is defined within the SAPscript phrase processing tool utilizing the key specified here.The dunning program can generate cost advices, dunning notices and cost forms.On screen “Company Code Dunning Control”, you probably can determine if dunning notices are to be created separately by dunning area slightly than per account for a corporation code. In the event you select the option, the dunning knowledge on the business companion grasp document could be updated in response to dunning areas. A dunning space represents an organizational entity, a sub construction of company codes, which might be responsible for dunning.In contrast to straightforward dunning wherein all objects in any respect dunning ranges are dunned with one dunning discover, you may choose if you want a separate dunning notice created inside an account for each dunning stage determined with a unique accompanying text.

If you'd like your dunning notices and items sorted in maintaining with type criteria you may maintain sort variants.Normal texts should be assigned to an organization code and (non-compulsory) a dunning area. A standard text incorporates the text for the letter header which includes, for instance, an organization emblem and a phone number.A dunning key determines that the road item can solely be dunned with restrictions or is to be displayed separately on the dunning notice.A dunning block prevents accounts and items to be dunned.Keep the rate of interest which is for use for the interest calculation of debit balances.

With the parameters, you tell the dunning program which paperwork and accounts in which company codes it should look at for overdue items.It's additionally attainable to activate a further log which - after the dunning run - provides you information about the profitable or unsuccessful completion of the dunning run processing steps. Use this log for testing and coaching functions solely sinceit requires a lot of system resources.

The dunning run creates a dunning proposal which could be edited, deleted, and recreated as usually as necessary.If desired, the dunning run can immediately and robotic ally be followed by the printing of dunning notices. The enhancing of the dunning proposal would due to this fact be skipped.The dunning run can be divided into the three steps above for more clarity.

  1. First step: Account Selection. On this step this system checks which accounts shall be thought-about in the dunning run in maintaining with the parameters and configuration.
  2. Second step: Dunning Line Objects . On this step the system checks objects on the selected accounts to see if they're overdue and on which dunning degree they need to be dunned.
  3. Third step: Dunning Accounts . In this step the system checks if it is essential to dun the account and if that's the case, on which dunning level.

The first step of the dunning run is account selection.This system checks all accounts which have been entered within the parameters as criteria. If they fulfill the criteria they're thought of in the dunning run, if not, they're skipped.The criteria are:
  1. A dunning procedure must be entered in master data.
  2. The date of the final dunning run which is entered within the account needs to be earlier than the dunning interval date of the dunning procedure.
Receivables are due on the due internet date.Normally the fee terms of a credit score memo don’t apply. Instead there are the next rules:
  1. If a credit score memo is invoice-associated, it has the identical due date as the invoice.All different credit memos are due at the base line date.
  2. If the payment terms on a credit memo should apply, a “V” must be entered into the field “bill reference”.
The difference between the due date and the dunning date is the following:
  • Due date: day after which the liabilities ought to have been paid.
  • Dunning date: day when the overdue objects are dunned.
Each dunned item have to be overdue, however not all overdue objects are dunned.Normally all gadgets that are overdue at the date of problem must be dunned.If line merchandise grace durations are entered into the dunning process, only the items that are overdue for a longer time than the grace periods allow are dunned.Each dunning procedure has up to 9 dunning levels.The dunning discover wording is usually influenced by the dunning level. The higher the dunning stage often the more insistent is the dunning text.Each item to be dunned will get a dunning degree in conserving with its days in arrears. For bill-related credit memos, the dunning level is taken from the invoice. From one dunning run to a different the dunning stage can only be raised by one, i.e. no dunning level may be skipped.

When setting up a dunning procedure, the system defaults the variety of days in arrears on the dunning levels screen. For the primary dunning stage, the system suggests the line item grace period; for all additional dunning ranges, the system adds the dunning interval in days to the times in arrears of the earlier dunning level. Notice: These default values may be overwritten but this isn't recommended.Dunning procedures which have only one dunning level are referred to within the system as a fee reminder. Single-level dunning procedures are used for crucial prospects and public companies, thereby guaranteeing that they are sent only a payment reminder.

After dunning information is determined the system checks if it is really necessary to dun. It is normally not necessary to ship a dunning discover if there were no adjustments within the dunning information since the final dunning run. Subsequently, an account is only dunned:
  1. if there are any modifications in the dunning data because the last dunning run, or
  2. if the field all the time dunn. discover is marked for the dunning level. This selection is often marked for the final dunning level as a reminder or if it's a single -level dunning procedure (cost reminder).
A particular rule applies for accounts which are in a authorized dunning process . If the date of the starting of the legal dunning process is entered in the account grasp data, the account is at all times dunned:
  1. if there were any postings because the last dunning run, or
  2. if the box at all times dun in legal proc . is marked.
The system doesn't ship any dunning notices to a customer with authorized dunning process even if there are any adjustments within the dunning data. It just would not make any sense to send a dunning letter to a customer who has clearly not reacted on any earlier dunning notices. If a sued account is dunned based on one of the criteria above, an internal be aware on a particular form is printed and send to the authorized department. To keep away from having any open objects which were posted previous to the beginning of the legal dunning process being forgotten, the checkmark at all times dun in authorized proc. must be set.

It's doable to group items by further criteria. These are:
  1. Dunning per dunning level:In the firm code particular specifications of the dunning program it can be chosen if a separate dunning notice per dunning level shall be printed. If so the dunning textual content is just not selected in protecting with the account’s dunning level but by the dunning ranges of the grouped items.
  2. Grouping key: A grouping key can be entered into the customer/vendor account so that the gadgets are grouped to dunning notices as lengthy as they have the identical content in the fields assigned to the grouping key. The fields of the index tables for open gadgets BSID (clients) and BSIK (distributors) could be used.
  3. Local processing: In a head workplace/department relationship items are posted on the pinnacle office account; therefore, the head office often receives a dunning discover with all overdue objects of its branches. If native processing is marked within the branch accounts, then dunning is processed domestically, i.e. the notices are sent to the branches.
You ought to utilize cross-company code dunning to mix overdue gadgets from different company codes in one dunning run. The overdue gadgets from one customer that exists in different company codes are dunned with one dunning notice. The items are grouped in accordance with pre-outlined rules, e.g. by dunning levels, dunning areas, dunning grouping, and assigned to one or more dunning notices. This chance eliminates the necessity to ship one buyer a separate dunning discover for each firm code.In order to dun different company codes at once, you have to assign the related firm codes to a joint dunning firm code. The dunning process assigned to the account in the dunning firm code is used. The dunning frequency and dunning blocks are checked individually, not simply in the dunning company code.If a date has been specified for an account in the dunning company code which marks it for inclusion in the legal dunning process, this affects also the dependent firm codes.

The layout and the content of the dunning discover is outlined in a SAPscript form. The R/3 standard dunning kinds are named F150_DUNN_01 (with out interest), F150_DUNN_02 (with curiosity), and F150_DUNN_04 (cost reminder).A separate dunning kind may be assigned for each combination of dunning procedure, firm code, account kind, dunning stage, and dunnin g space but additionally it is possible to at all times use the same.Every dunning type has a quantity of text components which contain dunning texts for different dunning levels. For the dunning degree n the textual content component 51n is used. Do not change the numbers of the text elements.Varieties are printed within the language entered in the buyer/vendor master data. As an alternative of specifying the dunning kind you can simply seek advice from the dunning types of another company code and/or another dunning procedure. Forms can solely be maintained by the reference company code within the reference dunning procedure . The reference dunning process and the referring dunning procedure have to have the identical variety of dunning levels.The dunning discover of the final dunning level is just not sent to the shopper/vendor however rather to the authorized department for manual dunning process. The guide dunning process often ends in a legal dunning procedure.

The internal observe within the legal dunning proceedings in the R/3 commonplace is kind F150_DUNN_03 and text factor 520. This type has to be entered in the area legal dunning proceedings.Dunning notices might be printed with an hooked up fee form for bank transfer (Germany) or ESR-Funds (Switzerland). The customer could use this cost type to pay the dunned amount.The cost form can be connected to the principle discover (see above) or may be printed on a separate page. Due to this fact, both the dunning notice type has to be changed so that it incorporates a window for the payment kind or a separate kind for the extra web page needs to be created.The dunning discover should solely comprise gadgets with the corporate code currency.The dunning program can create a fee recommendation which accommodates the gadgets on the dunning notice.When the client pays the dunned quantity, this recommendation can be utilized to assign the incoming cost to the items.The fee recommendation number has 10 digits and begins with 08. The cost recommendation sort 08 must be defined in configuration.The payment recommendation number will be printed on the dunning notice and on the fee type (e.g. in the reference field).

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